User Instruction

Instructions

In this section you will find instructions on how to:

- Register

- Change or reset your password

- Submit your article

- View and edit materials

- Review articles

In case an error occurs during form processing, please, reload the page.

If you cannot find the answer to your question or fail to complete an activity after you have read the instructions, please, seek assistance with the staff members listed in the “Contacts” section.

 

Registration

On the registration page all fields in the “Profile” and “Login” sections are mandatory.

Please, enter the full name of your organisation, avoid using contractions or acronyms. Your organisation’s name should be entered accurately. Please, verify it against the organisation’s official website or its charter, if necessary.

A username may contain English characters, numbers and hyphens / underscores only. A password must be at least 6 symbols long and feature English lower case and/or capital letters and/or numbers.

All users must consent to personal data processing under the journal’s privacy policy. You can agree to act as a reviewer if you are planning to take part in the review process, and subscribe to updates.

After registration you may fill in personal information (use the “Edit my profile” link).

To access your profile at a later time, you will need to enter your personal account and point to the username in the upper right corner of the page.

We recommend that you fill out the “Bio Statement” field found in the “Public” tab: provide your academic degree and title, department and position; your ORCID (if applicable); adjust notification settings. Reviewers should also describe their research interests and area of expertise (“Roles” tab). 

 

Changing or resetting your password

You can change your password at any time from your personal account.

If you cannot remember your password, click on the “Login” link in the upper right corner of the page, then click the “Forgot your password?” link. Enter the e-mail address you submitted during registration. Your new password will be sent to your e-mail address.

 

Submitting your article

“Submissions” Tab > “New submission”

1. “Start” Tab

Select publication language (Russian or English). Please, ensure that your submission meets all the requirements stated in the check-list. This is essential for your article’s further processing. Choose the ”Author” role when submitting an article.

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In order to save the uploaded material at any stage of the process you will need to fill out all the required fields, then click on the button that will allow you to continue (“Save and continue”, “Confirm”, etc.) After saving the uploaded material you may return to the previous steps if you wish to edit the information you entered.

2. “Upload Submission” Tab

Please, read the terms and requirements for blind peer review (you can find them by clicking on the corresponding link). Unless these terms are fulfilled, your anonymity is not guaranteed.

Please, ensure that your name is not displayed under the file properties. You can do this: a) by pointing to the file; b) by right-clicking on the file and opening file properties; c) by opening the file in Microsoft Word and using the menu: “File Tab” > “Info” (MS Word 2010).

The information about the author of the file can be deleted: a) by opening the file properties and deleting the name; b) by opening the file in Microsoft Word and deleting the user (MS Word 2010).

When uploading the file, choose “Article Text” from the “Article Component” list. Please, use the author’s name (or the names of the first two co-authors) in English transliteration as the article’s title, i. e. “streltzov.docs” When the upload is complete, you may change the name of the file or upload a new file to substitute the original upload.

 You may also upload other materials: illustrations, study materials, datasets, etc. To do so, after uploading the text of the article at Step 3. “Confirm” click on “Add Another File” or return to this step later and click on the “Upload File” link.

 3. “Enter Metadata” Tab

If the uploaded article is in Russian, two fields need to be filled out in each section: one for the Russian and one for the English text. If a Russian-language author submits an article in English, and “English” is selected at the initial stage of the uploading process, metadata in English should be entered first, followed by metadata in Russian. English-language authors should fill out only the English text field.

The title of the article should be typed in lower-case letters (capital letters may be used only where appropriate).

Please, use the “Add Contributor” button to add co-authors. The order in which co-authors are listed can be changed.

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For each contributor, enter their full name, e-mail address, and country. Employing organisation and job titles may also be added. Please, select the “Author” role below. In case there are several contributors, please designate a primary contact person by selecting the corresponding check box. The “Include this contributor in browse lists?” option should always be selected.

Then proceed to filling out the “Languages” and “Keywords” fields. Click on the corresponding name of the language in the field. Press “Enter” after typing in each keyword or key phrase. Keywords may also be copied and pasted into the field.

It is incorrect to enter keywords without punctuation (see example below). It will lead to errors during metadata import for indexation in scientific research databases.

When you have entered or copied and pasted all metadata into the corresponding fields, click “Save and Continue”. If you close this page before saving the input, the data will be lost, and you will need to re-enter it.

When you have entered or copied and pasted all metadata into the corresponding fields, click “Save and Continue”.

4. “Confirmation” Tab

At this stage you may return to any tab and make any necessary adjustments. When you are ready to submit the materials, click “Finish Submission”.

5. “Next Steps” Tab

You can view the submitted material or edit it at a later time.

 

Viewing materials

1. “Submission” Tab

Before the review process starts, you can submit additional files or replace any of the uploaded files using the “Upload File” option, and you can also initiate a discussion with the editor regarding your submission.

If the article does not fulfil the journal’s requirements (please, see Author Guidelines), it may be rejected without inquiry or returned to the author for revisions before it can be reviewed. Please, ensure that your materials meet all the requirements set in the guidelines.

2 .“Review” Tab

When a reviewer has completed the review, the contributor may read it.

The editorial board’s decision to accept or reject the submission will be included in the article’s editorial history on the site and forwarded to the author via e-mail. If revisions are required, the author needs to revise the material subject to qualifications and upload the revised draft onto the site. The submission may then be reviewed again.

3. “Copyediting” Tab

After the review process is completed, the text is subjected to editing and proofing. The author may be consulted and involved in discussion, should questions arise while editing is in progress. However, at this stage the right to upload files is reserved solely for the editor.

4. “Production” Tab

At this stage you may review the galley of your article after it has been proofed and layed out.

The “Metadata” tab at the top of the page allows you to revise and change the metadata, however, you should not do so without notifying the editor. References are added to the metadata by the editors in the final stages after proofreading.

 

Reviewing

After the assistant editor has checked the submission against the formal requirements, the editorial board will appoint a reviewer. If you are not registered with the site, you will receive an invitation with a login and password.

1. “Review” Tab

If you have been appointed to review a submission, you will be notified via e-mail. You will receive a request containing the response and review due dates, the submission’s title, abstract and URL.

Clicking on the URL will take you to the assigned article(s).

Click on the title to read the metadata and to download the full text from the “Review Files” section.

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Please note, that in case of competing interests (i. e. subordination, academic advising, co-authorship, etc.) you should notify the editorial board and decline to review the submission.

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You should accept or decline the review request before the response due date. In your response to the editor you may use the standard response template or write in plain-text form.

2. “Guidelines” Tab

Should you agree to provide a review, your next step is to consult the Reviewer Guidelines. Please, read them carefully, then click on “Continue to Step #3”.

You can return to steps 2 or 3 during the 28 days you are given to submit your review, however, the review form itself must be completed in one session.

3. “Download & Review” Tab

Here you can download the full text of the submission.

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Having read the material, you should analyse it and comment on its strengths and shortcomings by answering 10 questions. Evaluate the article on a scale from 1 to 10 in accordance with 8 proposed criteria (if an article scores less than 4 by at least one criterion, it should be rejected). Finally, give your recommendation on whether the submission should be accepted or rejected by the journal.

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You may use the review tools to make comments and suggestions directly in the text and then upload the reviewed file in the “Reviewed Files” section. In this case you must ensure that your file is anonymised: your name should not be featured in the file properties or cut-in notes (for details see the “Upload Submission” section).

Please, note that the review form contains two similarly titled fields. You should state whether the submission should be accepted or rejected by the journal in the “Recommendation for Publication” field. Your opinion will automatically be forwarded to the contributor.

The “Recommendation” field is to used for general evaluation and recommendations. The Editor-in-chief may overrule your recommendation when making the final decision regarding a submission’s publication.

After filling out all the mandatory fields, click on the “Submit Review” button. Otherwise the information you entered will be lost.

If the review is not sent to the editor before the due date, you will receive an automatic reminder via e-mail.

4. “Completion” Tab

This page confirms that your review has been successfully sent to the editor.

In case a submission required much revision, it may be re-sent to you for reviewing so that you could evaluate the revisions made by the author.